The Skills FestRecital days and workshop scheduling for arts academies
Masterclasses, workshop rotations, and recital-day logistics — scheduled by studio, registered by family, reported for staff.
The Skills Fest runs academy events built around classes and workshops: set timeslots and studios as rooms, drag sessions onto a schedule grid, and let families register students with a signup code — no student email addresses required. Capacity follows studio and instructor limits, waitlists promote automatically, and staff get check-in, attendance, and CSV/PDF reports.
The arts template pre-fills Studios, Studio Directors, Instructors, Classes, and Levels from Beginner to Pre-Professional, and sessions can require a minimum level for advanced programming.
What the app calls things for Music & arts academies
Every label is configurable — the starter template pre-fills the words below, and they appear everywhere: menus, buttons, and reports.
| Concept | Default | Your words |
|---|---|---|
| Small groups | Units | Studios |
| Participants | Participants | Students |
| Group leaders | Unit Leader | Studio Director |
| Teachers | Teacher | Instructor |
| Awards / classes | Courses | Classes |
| Levels / ranks | Level | Level |
What you get
Configurable terminology
Rename the small groups (Club/Troop/Pack), the awards (Honor/Merit Badge/Adventure), the participants, the leaders, and the levels or ranks — the whole app speaks your organization’s language, starting from one of ~12 templates or a blank slate.
Drag-and-drop schedule grid
A rooms-by-timeslots board. Drag classes between rooms and times; room capacity and a max-classes-per-room limit are enforced as you go.
Class capacity & fair waitlists
A class’s capacity is the smaller of the room’s capacity and the teacher’s limit. Full classes take a waitlist with automatic, fair promotion when a spot opens. Multi-session classes, minimum-level requirements, secondary teachers, duplicating a class into other timeslots, and a “manage students” roster with add/remove and schedule-conflict handling are built in.
Family self-registration — no email required
Leaders share a signup code; kids create an account with just a username and password. Staff and leaders can use email magic links when email is enabled, but it is never required.
Day-of check-in
Check-in numbers, live counts, and background-check flags for the door on event day.
Reports & exports
Registration grids, unit summaries, attendance summaries, printable timeslot rosters, background-check lists, and member exports — sortable and searchable in the browser, downloadable as CSV or PDF.
Questions from groups like yours
Yes. Levels from Beginner to Pre-Professional are configurable, and any class can require a minimum level, enforced automatically at registration.
The Skills Fest is independent software. It is not affiliated with, sponsored by, or endorsed by any organization named on this page; names are used only to describe the groups our customers belong to.