The Skills FestFree event planning templates and tools
No account, no email, no catch — use them straight from the browser. They're here because they're useful; the full product is here when your event outgrows them.
What's here
Four free event planning templates and tools, built for the people who actually run club events — scout troops, church youth clubs, sports leagues, camps, homeschool co-ops, and arts programs. Each one solves a specific piece of running a class- or activity-based event, and each works on its own without signing up for anything.
Event schedule builder
A rooms-by-timeslots grid you fill in right on the page. Name your rooms and time blocks, drop in your classes, then print it or export CSV. It saves in your browser, so you can close the tab and come back to it.
Free printable event roster template
A blank roster sheet with columns for name, group, class, arrival, and notes — the sheet you hand a volunteer at a check-in table.
Free printable attendance sheet template
A blank attendance template covering four sessions plus a completion column, so one page follows a group through a whole event day.
Free event planning checklist template
The eight-weeks-out planning checklist as a print-ready sheet, covering everything from confirming your venue to what to have in hand on event morning.
Who these are for
Anyone planning an event built around classes, sessions, or activities: a skills fair, a camporee, a VBS week, a day camp, a tournament or skills clinic, a recital day, a derby, or a homeschool co-op day. The templates are deliberately generic — rename “club,” “class,” and “group” to whatever your organization already calls them, and they still work.
When a template stops being enough
Printable templates are great until the event gets big enough that keeping them accurate becomes its own job. The usual breaking points: more than about twenty classes, more than one person editing the schedule, families registering faster than you can retype them, or classes that fill up and need a real waitlist rather than a name squeezed into a margin.
At that point the thing you actually need is a schedule that enforces its own rules — capacity that stops a room from being overbooked, waitlists that promote automatically when a spot opens, and registration families do themselves. That's what The Skills Fest does, and there's a free tier for small groups.