Print the event-planning checklist youth organizations use to get from eight weeks out to the week after: frame, schedule, registration, shake-down, event day, and wrap-up — each phase with check-off boxes. It pairs with our full checklist guide, and with the product that makes most of the boxes tick themselves.
✓
8 weeks out — the frame
Date and rain plan confirmed; venue booked in writing
Room list with honest capacities
Timeslot count and length decided, with transition time
Teacher and volunteer asks sent, with class-size limits
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6 weeks out — the schedule
Every class placed in a room and timeslot
Capacity = smaller of room and teacher limit
Level / age rules attached where needed
Repeating and multi-session classes mapped
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4 weeks out — registration
Signup codes distributed to every group leader
Visiting groups invited
Test registration completed by an outsider
Waitlist behavior confirmed
✓
1 week out — shake-down
Waitlists reviewed; rooms or sessions added where justified
The Skills Fest