The Skills FestRun your festival, camp, or tournament without the spreadsheets.
Class schedules with real capacity and waitlists, family self-signup, day-of check-in, attendance, and the reports your staff actually need — in one workspace that speaks your organization’s language.
How it works
From an empty workspace to a running event in an afternoon.
Set up your organization
Pick a template or start blank, then let the AI assistant draft your terminology, levels, and award catalog — or fill them in yourself. Everything speaks your language.
Build the event
Add timeslots and rooms, then place classes on a drag-and-drop schedule grid. Capacity, waitlists, and level rules are built in. Or describe the day and let the assistant draft it.
Invite & register
Link the clubs attending and share signup codes or an invite link. Families self-register — kids get a username and password, no email required.
Run the day
Check members in, mark attendance and completion, and pull the rosters and reports your staff need — all exportable to CSV and PDF.
A schedule board you can actually see
Rooms down the side, timeslots across the top. Drag a class to move it, and the app blocks a room that’s already full. Red means a waitlist; amber means full.
| Name | Club | Archery | First Aid | Knots |
|---|---|---|---|---|
| Avery Adams | Alpha | completed | attended | — |
| Jordan Diaz | Bravo | attended | completed | completed |
| Noor Evans | Charlie | noshow | — | attended |
| Kai Singh | Delta | completed | completed | — |
Reports that open in the browser — and export
Registration grids, attendance summaries, printable rosters, background-check lists, and member exports. Sort and search on screen, then download CSV or PDF.
• Groups: Crew / Crews, led by a Crew Leader
• Kids: Explorer · Awards: Badge · Levels: Rank
Say looks good to continue, or tell me what to change.
Everything an event coordinator needs
Your words, your world
Rename clubs, honors, levels, and roles to match your organization. Twelve ready-made templates or a blank slate — the whole app adapts.
Scheduling that enforces the rules
Room and teacher capacity, fair waitlists with automatic promotion, multi-session classes, and minimum-level requirements are handled for you.
AI that does the busywork
Describe your organization or an event in plain English and the assistant drafts terminology, levels, catalogs, timeslots, rooms, and classes for you to review and apply.
Simple for families
One signup code or invite link. Kids join with a username and password — no email needed. Leaders manage only their own members.
Confident on event day
Check-in numbers and live counts, printable rosters, attendance and completion tracking, background-check reports, and one-click CSV/PDF exports.
Private by design
Every organization gets a fully isolated workspace. Your events, members, and data are never visible to anyone else.
Simple, flat pricing
Sized by active participants — never per seat. Start free, upgrade when you grow.
Running 500+ active participants? Contact us about Council pricing for conferences and large programs.
Have a question? Just ask.
Our product guide can answer questions about how The Skills Fest works, in plain language.
Curious how something works? Ask away — this assistant knows the product.
Answers are AI-generated from The Skills Fest's docs. For specifics, see the User Guide.
What is The Skills Fest?
The Skills Fest is event management software for youth organizations, clubs, and camps. It plans and runs events built around classes, sessions, or activities — honors festivals, camporees, merit-badge days, skills clinics, day camps, and recitals — with class schedules that enforce room and teacher capacity, fair waitlists with automatic promotion, family self-registration without email addresses, day-of check-in, attendance and completion tracking, and reports that export to CSV and PDF. Each organization gets a private, isolated workspace and renames everything to match its own tradition.
Frequently asked
Any group that runs events built around classes, sessions, or activities — scouting troops and councils, church kids’ ministries (Pathfinder, Adventurer, Awana, Royal Rangers), Trail Life, American Heritage Girls, Girl Scouts, 4-H, Kiwanis clubs, sports leagues running skills clinics, summer or day camps running activity sessions, and music & arts academies running classes and workshops. Rename everything to your world (Teams and Coaches, Cabins and Counselors, Studios and Instructors) with a starter template.
Explore The Skills Fest
Event types
Features in depth
Ready to plan your next event?
Set up your organization in minutes — the assistant will help.