The Skills FestRoom assignments for overnight events, with the rules built into the board
An add-on for camporees, retreats, and camps: set up cabins and rooms, then place every attendee on a drag-and-drop board that knows about capacity, gender, and youth-vs-adult.
The Skills Fest lodging add-on turns overnight housing into a visual board instead of a spreadsheet. You build your buildings and rooms — each with a capacity and optional gender (male/female/any) and occupant type (youth/adult/family/any) — then drag attendees into place. Rooms show occupancy over capacity, a full room offers a waitlist that promotes the next person automatically when a bed opens, and placing someone whose gender doesn’t match the room asks you to confirm first.
When you don’t want to place everyone by hand, auto-assign does it for you: describe any preferences in plain English and a deterministic solver keeps units together, separates by gender, prefers adult supervision, and honors who each person asked to room with — then shows you a preview before anything is saved. Rosters print by building and room or export to CSV.
How the rules behave
| Situation | What happens |
|---|---|
| Drop someone on a room with an open bed | They’re assigned; the room’s occupancy ticks up |
| Drop someone on a full room | You’re offered a waitlist (or assign over capacity) |
| A bed opens in a room with a waitlist | The next person in line is moved in automatically |
| Place a boy in a girls’ cabin (or vice-versa) | A confirm prompt appears before it’s allowed |
| A participant asks to room with a friend | The note rides along and auto-assign tries to honor it |
| Someone drops the event after being assigned | They’re flagged and left off the printed roster |
What's included
- Buildings and rooms/cabins with capacity, gender, and youth/adult/family limits
- Drag-and-drop assignment board with search that highlights anyone, even in a room
- Per-room waitlists with automatic promotion when a bed frees
- Rule-aware auto-assign: plain-English instructions, a deterministic solver, and a preview before saving
- Room-with requests collected from participants (no peer names shown)
- Printable rosters by building and room, plus CSV export
- AI setup to draft your whole cabin inventory from a description
Common questions
It’s an optional add-on, enabled per organization and then turned on for the specific events that need it — so plans without overnight events aren’t paying for it.