Can we rename “rooms” to “cabins”?

Yes. Lodging uses your organization’s own vocabulary — call them cabins, dorms, tents, or anything else, and the whole module follows.

Does auto-assign lock us in?

No — auto-assign produces a preview grouped by room with any unplaced people and warnings shown; nothing is written until you press Apply, and you can still adjust anyone by hand afterward.

How does auto-assign decide who goes where?

You describe any preferences in plain English, and a deterministic solver does the placement — it keeps units together, separates by gender, prefers adult supervision, and tries to honor roommate requests. The AI only interprets your instructions; it never decides placements on its own. You always see a preview before anything is saved.

Can it stop us from putting a child in the wrong cabin?

Placing someone into a room whose gender designation doesn’t match prompts you to confirm before it’s allowed, so it can’t happen by accident — while still leaving room for the legitimate exceptions every event has. Capacity works the same way: a full room offers a waitlist rather than silently overfilling.

What happens when someone cancels after they’ve been assigned?

They’re flagged on the board as no longer attending and left off printed rosters. Remove them from their room on the assignments board, and if that room had a waitlist, the next person in line is moved in automatically the moment the bed frees.

Can we reuse our cabin setup next year?

Yes — buildings and rooms can be copied from a previous event, so an annual camporee or a repeating camp session starts from last year’s inventory instead of a blank page.

Do participants see who else is in their cabin?

No. Roommate requests are collected from participants without showing them other people’s names, and assignment views are for organizers. Printed rosters are for staff and leaders.

The Skills Fest

Room assignments for overnight events, with the rules built into the board

An add-on for camporees, retreats, and camps: set up cabins and rooms, then place every attendee on a drag-and-drop board that knows about capacity, gender, and youth-vs-adult.

The Skills Fest lodging add-on turns overnight housing into a visual board instead of a spreadsheet. You build your buildings and rooms — each with a capacity and optional gender (male/female/any) and occupant type (youth/adult/family/any) — then drag attendees into place. Rooms show occupancy over capacity, a full room offers a waitlist that promotes the next person automatically when a bed opens, and placing someone whose gender doesn’t match the room asks you to confirm first.

When you don’t want to place everyone by hand, auto-assign does it for you: describe any preferences in plain English and a deterministic solver keeps units together, separates by gender, prefers adult supervision, and honors who each person asked to room with — then shows you a preview before anything is saved. Rosters print by building and room or export to CSV.

How the rules behave

Situation	What happens
Drop someone on a room with an open bed	They’re assigned; the room’s occupancy ticks up
Drop someone on a full room	You’re offered a waitlist (or assign over capacity)
A bed opens in a room with a waitlist	The next person in line is moved in automatically
Place a boy in a girls’ cabin (or vice-versa)	A confirm prompt appears before it’s allowed
A participant asks to room with a friend	The note rides along and auto-assign tries to honor it
Someone drops the event after being assigned	They’re flagged and left off the printed roster

What's included

Buildings and rooms/cabins with capacity, gender, and youth/adult/family limits
Drag-and-drop assignment board with search that highlights anyone, even in a room
Per-room waitlists with automatic promotion when a bed frees
Rule-aware auto-assign: plain-English instructions, a deterministic solver, and a preview before saving
Room-with requests collected from participants (no peer names shown)
Printable rosters by building and room, plus CSV export
AI setup to draft your whole cabin inventory from a description

Who this is for

Lodging is built for the events that actually need beds: weekend camporees and district rallies, church retreats and youth congresses, residential summer camps, and any conference-scale gathering where several hundred people arrive at once and every one of them has to sleep somewhere. If your event is a Saturday skills fair or a recital day, you’ll never need this — which is exactly why it’s an add-on rather than something baked into every plan.

The people who feel the difference most are the ones currently doing this in a spreadsheet the night before: a camporee registrar placing 400 people across 30 cabins, a camp director rebuilding cabin lists every week of the summer, or a retreat coordinator trying to keep two units apart while honoring forty roommate requests.

From empty site to printed rosters

Describe your site

Add buildings, then rooms or cabins inside them, each with a capacity and optional gender (male, female, or any) and occupant type (youth, adult, family, or any). Or describe your site in plain language and let AI setup draft the whole inventory for you to correct.

Collect roommate requests

Participants can name who they’d like to room with from their event page. Requests ride along with the person and are never shown to other participants.

Assign — by hand or automatically

Drag people onto the board, or describe your preferences in plain English and let auto-assign draft the whole thing. A deterministic solver does the actual placing, so capacity, gender, and supervision rules are enforced by logic rather than by a model’s judgment — and nothing is saved until you approve the preview.

Adjust as reality changes

Search highlights anyone instantly, even once they’re in a room. Full rooms offer a waitlist that promotes the next person automatically when a bed opens. Anyone who drops the event is flagged and left off the printed roster.

Print and go

Rosters print by building and room, or export to CSV for whatever your organization does next.

Common questions

It’s an optional add-on, enabled per organization and then turned on for the specific events that need it — so plans without overnight events aren’t paying for it.