The Skills FestCamporee scheduling without the clipboard shuffle
Multi-unit outdoor events with rotating program areas, visiting troops, and one master schedule everyone can actually read.
A camporee adds a layer most single-club events don’t have to deal with: multiple troops, crews, or clubs — sometimes dozens of them — attending the same multi-day event, each wanting their own kids on their own roster while sharing one program of activities. Get that wrong and you’re reconciling a stack of clipboards from a dozen different unit leaders on Sunday morning. Get it right and every visiting leader sees only their own group, on one shared schedule, the whole weekend.
How your event maps to the app
Your program areas — pioneering, first aid, fire building, orienteering, cooking — become rooms, each with a realistic capacity for how many kids one instructor can actually run safely. The rotations across your weekend — Saturday morning, Saturday afternoon, Sunday morning — become timeslots. Each activity station sits in that grid with its own capacity, and multi-hour activities (a longer hike, an overnight skill) reserve the timeslots they actually span, so nothing double-books a kid into two things at once. The part that matters most for a multi-unit event: every visiting troop or club gets its own signup code, so their leader registers and manages only their own kids, while the whole camporee runs off one shared schedule underneath. Check-in, attendance, and completion tracking happen per unit, so at the end of the weekend every leader can pull their own troop’s records without wading through anyone else’s.
| Your event | In The Skills Fest |
|---|---|
| Program areas (waterfront, ropes, first aid…) | Rooms with capacities |
| Rotation periods | Timeslots |
| Sessions at each area | Classes on the grid |
| Visiting troops / outposts / clubs | Units joined via invite links |
| Unit leaders | Leaders who manage only their own members |
| Saturday-morning arrivals | Check-in numbers with live counts |
Where everyone sleeps
Multi-day camporees add the other half of the problem: housing. The optional lodging add-on turns cabin and room assignment into the same kind of visual board as the schedule — buildings and cabins with real capacity, gender designations, and youth/adult limits, and a drag-and-drop board for placing people. Full cabins offer a waitlist that promotes the next person automatically when a bed frees, and placing someone into a cabin that doesn’t match their gender designation asks you to confirm first rather than letting it happen silently. When you’d rather not place several hundred people by hand, auto-assign does the placement — keeping units together, separating by gender, preferring adult supervision, and honoring roommate requests — and shows you a preview before anything saves. Rosters print by building and room.
Who runs this kind of event?
Camporees are run by scouting councils and districts (Scouts BSA, Cub Scouts), and by conference- or association-level gatherings for church youth clubs — Pathfinder camporees being the largest and most established example, alongside similar multi-club gatherings run by Royal Rangers, Trail Life, and American Heritage Girls. Whether it’s called a camporee, a jamboree, or a rally, the shape is the same: many units, one shared program, one weekend.
Common questions
Yes — every unit registers under its own code and its leader manages only their own roster, even though everyone is on the same underlying schedule and program areas.
The Skills Fest is independent software. It is not affiliated with, sponsored by, or endorsed by any organization named on this page; names are used only to describe the groups our customers belong to.