The Skills FestActivity scheduling for summer and day camps
Cabin groups, activity rotations, and camper registration — one visual schedule your counselors can actually follow.
The Skills Fest runs camp programming as activity sessions: set periods as timeslots and program areas as rooms, drag activities onto a schedule grid, and register campers by cabin with a signup code — no camper email addresses required. Capacity respects area and leader limits, waitlists promote automatically, and staff get check-in, attendance, and printable rosters per period.
The camp template pre-fills Cabins, Head Counselors, Activity Leaders, Activities, and Age Groups from Cubs to CITs, and activities can require a minimum age group.
What the app calls things for Summer & day camps
Every label is configurable — the starter template pre-fills the words below, and they appear everywhere: menus, buttons, and reports.
| Concept | Default | Your words |
|---|---|---|
| Small groups | Units | Cabins |
| Participants | Participants | Campers |
| Group leaders | Unit Leader | Head Counselor |
| Teachers | Teacher | Activity Leader |
| Awards / classes | Courses | Activities |
| Levels / ranks | Level | Age Group |
What you get
Configurable terminology
Rename the small groups (Club/Troop/Pack), the awards (Honor/Merit Badge/Adventure), the participants, the leaders, and the levels or ranks — the whole app speaks your organization’s language, starting from one of ~12 templates or a blank slate.
Drag-and-drop schedule grid
A rooms-by-timeslots board. Drag classes between rooms and times; room capacity and a max-classes-per-room limit are enforced as you go.
Class capacity & fair waitlists
A class’s capacity is the smaller of the room’s capacity and the teacher’s limit. Full classes take a waitlist with automatic, fair promotion when a spot opens. Multi-session classes, minimum-level requirements, secondary teachers, duplicating a class into other timeslots, and a “manage students” roster with add/remove and schedule-conflict handling are built in.
Family self-registration — no email required
Leaders share a signup code; kids create an account with just a username and password. Staff and leaders can use email magic links when email is enabled, but it is never required.
Day-of check-in
Check-in numbers, live counts, and background-check flags for the door on event day.
Reports & exports
Registration grids, unit summaries, attendance summaries, printable timeslot rosters, background-check lists, and member exports — sortable and searchable in the browser, downloadable as CSV or PDF.
Questions from groups like yours
Yes — duplicate an activity into other timeslots in one step; each instance keeps its own capacity and roster, and waitlists fill open spots automatically.
The Skills Fest is independent software. It is not affiliated with, sponsored by, or endorsed by any organization named on this page; names are used only to describe the groups our customers belong to.